Background


Parakeet offers different ways for customers to approve their bills in Xero & Parakeet. 


We have outlined the options available to you. 



In Xero:

Parakeet lets you decide how / when your bills in Xero are sync / imported to Parakeet. 

You have 2 options to select from. 

  • Option A - Using the 'Due Date' Option
  • Option B - Using the 'Planned Date' Option 


Option A: Using the 'Due Date' Option


  1. Bills are sync to Parakeet after a bill is approved with a due date and in the AWAITING Payment queue in Xero
  2. After the bill arrives into Parakeet, Parakeet updates the 'Planned date' field with the due date


Benefits: 

  • Automatically synch to Parakeet without needing to set the Planned date in Xero
  • Can modify the payment date of the bill by changing the Planned date in Xero


Consideration:

  • By pass the need for a secondary reviewer in Xero to set a Planned Date


Option B: Using the 'Planned Date' Option


  • Bills are sync to Parakeet after a bill is approved with a due date, in the AWAITING Payment queue AND with a PLANNED DATE set in Xero
  • Once the Planned Date is set, the bill arrives into Parakeet. 
  • To do this, follow the steps below.





  • After you set the PLANNED Date, the bills will now sync to Parakeet. 


Benefits: 

  • Can have a secondary approver review the bills in Xero and set the bill payments based on cash flow needs
  • Can modify the payment date of the bill by changing the Planned date


Consideration:

  • Extra step required to set a planned date



Within Parakeet Portal


After a bill is sync / imported to Parakeet, you have 2 configuration options available to select from:


Auto Approval - 

  • Bills are automatically scheduled, without additional approval required in the Parakeet Portal
  • No action required by you. 
  • Bills are scheduled to pay based on the DUE DATE (Option A) or PLANNED DATE (Option B) above


Benefits: 

  • Bills are automatically scheduled & paid based on your due date / planned date in Xero
  • No extra steps are required to pay your bills


Consideration:

  • If extra approver is desired, then manual approval option (below) is more appropriate



Manual Approval option 

  • Bills are NOT scheduled / paid until a user approves the bills in Parakeet
  • To approve a bill in Parakeet, follow these steps:
    • Select the "Needs Approval" tab
    • Click the right arrow button under the 'Action' column
    • "Approve Multiple" (you will get a confirmation step)


  • Click confirm 



Benefits: 

  • Bills can be secondary approved 


Consideration:

  • If secondary approval is not forthcoming within the Parakeet portal, the bills remains unpaid